Intake Appointment: All our clients are required to conduct an intake appointment prior to accessing further services. Intake appointments are between 60 and 90 minutes long, and cost a flat rate of $190, which includes diagnostic formulation and a clinician’s review of records and written documentation in addition to the in-person or online meeting. Please see the Payment section below for details about payment.
Dyslexia Tutoring: Dyslexia tutoring is conducted by tutors trained in the use of the Barton Reading and Spelling System (an Orton-Gillingham method). We offer dyslexia tutoring for both adults and children. Tutoring will be at least two days a week and are 50-minute sessions charged at $74 a session billed monthly.
Math Tutoring: Math tutoring is conducted by tutors trained in the use of multi-sensory math instruction specialized for dyslexic students. Tutoring will be one day a week. Sessions are 50-minutes long and are charged at $90 a session, billed monthly.
Home School Consultations: We offer home school consultations and assistance with writing a PDP (Privately Developed Plan). The first home school consultation will be done as an intake appointment with Kelly Arnold, Licensed Professional Counselor Associate. This appointment is $150 and is 50 minutes. Follow-up appointments will be with Geeta Glasser, our home school specialist. Appointments with Geeta are $95 and are 50 minutes long.
Counseling: We offer counseling and therapy for ADHD, dyslexia, and their comorbid conditions. Counseling sessions are charged at $150 for a 52-minute session. Please see the Payment section below for details about payment.
Kindergarten Screening: Our kindergarten screening is conducted by Kelly Arnold, Licensed Professional Counselor Associate. This is charged at $150 an hour and is typically $525 in total. This includes the screening assessments with the kindergartener, review of documents, mini feedback session, and mini report.
Assessment: We offer assessments for dyslexia and their comorbid conditions (including ADHD, Anxiety, and Depression). Our assessment appointments are charged at $150 an hour, billed in 30-minute increments, with additional hours billed outside of the assessment session for scoring, interpretation, diagnostic formulation, and writing the report. Assessments require clinicians to spend considerable time both during and outside the session (selecting the tests, requesting records, reviewing records, test administration, consulting, scoring, interpreting, and writing up the results in a report). Because some of the work is conducted prior to the scheduled assessment session, clients are charged a $500 retainer fee at the time of scheduling. This fee covers expenses incurred before the assessment session and is applied to the total assessment cost. Feedback sessions (Results Meeting) are charged at a flat rate of $190, and last approximately 60-90 minutes. During the feedback session, you will receive a copy of the report, and your clinician will review the results with you and answer your questions. Some families find it helpful to have a follow up appointment a few weeks to a few months after the feedback appointment. This service is billed at $75 per half-hour and typically is used for parents to ask follow-up questions regarding their child's diagnosis and next steps.
Parent/Child Education: We offer executive function training workshops as well as one-on one skills training in a therapy setting. Prices vary based on type of workshop. One-on-one training is billed at the counseling rate. Please see our Parent/Child Education page for more information on our workshops.
Educational In-services/Training: We offer a range of options for educational in-services. Please see our page on School In-Services for options and pricing.
Tutoring: Our tutoring sessions are billed differently than our other services. Tutoring invoices will be sent via email around the 20th of each month and are due on the 1st of the month. Payments can be made via the link on the invoice, or by check or automatic payments. We do not accept credit cards or HSA cards for these services, but we can provide a receipt if you wish to submit it to your HSA for reimbursement. Please check with your HSA to see if they cover academic tutoring. We do not guarantee your HSA will reimburse your tutoring expenses.
Assessment and Therapy:
We are out of network.
We require the cost for your appointment be paid (privately, by you) on the day of your appointment, at the beginning of the appointment. We can provide you with documentation to submit to your insurance for reimbursement, at your request.
Intake, Counseling and Results Meeting appointments are billed as therapy appointments and may be covered or partially covered by your out-of-network insurance coverage.
Insurance does not cover academic assessments. If your assessment is for dyslexia, we will not provide you with a Super Bill. If your assessment includes testing for ADHD or other comorbid conditions, we will provide you with a Super Bill to provide to your insurance with the non-academic portions of your assessment.
NWDC-Assessment and Counseling services does not guarantee your insurance will reimburse you for any of these services.
We accept credit cards, checks and cash for these services.
Tutoring: Please give your tutor at lease 24 hours' notice if you are going to miss a tutoring session. You and your tutor can work together to reschedule your session.
When you are scheduled for an appointment, we will send you a link to set up your Client Portal. Please complete the documents in your Portal as soon as possible. If your paperwork is not completed at least 24 hours prior to your appointment, your appointment will be cancelled. If you need to cancel or reschedule your appointment, please give at least 24 hours' notice. If you do not give adequate notice or if you do not show up for your scheduled appointment, we may refuse all future services.
Counseling: If possible please give at least 24 hours' notice if you need to cancel or reschedule a counseling appointment. You are also welcome to change your in-person appointment to online at any time.
Assessment: Because assessment appointments are typically scheduled for a full day, you must give us at least a 2-weeks’ notice of any cancellation or change. The $500 retainer may be partially refunded if the appointment is canceled at least 14 days before the appointment, depending on how much work we have already done. Please note that even when sufficient notice is given, in some cases, only a partial refund of your deposit is available due to hours already worked for this appointment, including but not limited to the processing of questionnaires, interviews with parents/ teachers/ child/ professionals, etc. In such cases, the time spent on your appointment will be subtracted from your refund at the rate of $150 an hour.
If you fail to cancel an assessment appointment without the notice detailed above, we cannot use this time for another client. In such cases, the $500 paid retainer will not be refunded. If you need to reschedule due to illness, please call the office as soon as possible.
In order to uphold this policy, it is necessary for us to be given your credit card information. Please be assured that this information is stored securely in our accounting and medical billing software and any paper documentation of your credit card information will be destroyed after data entry is completed.
Results Meeting: Please give at least give 24 hours' notice if you need to reschedule a Results Meeting appointment.